Terms of Business for Clients and Venues
Before entering into any contract whether verbal or written, the venue or the client (hereinafter referred to as the venue) must agree to abide by the following terms & conditions listed below. Upon acceptance and/or fulfillment of any contracted booking, WPP will assume the venue’s full and unconditional acceptance of these terms & conditions.
WPP shall be the sole supplier of entertainment to the venue unless otherwise agreed.
WPP will provide written contract/s for each booking indicating the date of performance/s, duration of performance/s, and time/s of performance/s within seven days of the verbal contract being agreed wherever possible. Each contract is issued as a written confirmation of a verbal agreement and should be signed and returned promptly to WPP. Whilst the venue's principal is required to sign and return the contract, which is a written confirmation of a verbal agreement already made, failure to do so is not sufficient to cancel the agreement. For information regarding cancellations, see point 7).
It is the responsibility of the venue to provide WPP with their requirements re: arrival time, duration of performance/s and time/s of performances. This information will be included on each contract and must be adhered to by the venue and artistes alike.
The venue must pay the fee stated on each contract in the method described by the contract's payment terms. Some of the different forms of payment are as follows:
Cash Pickup, cash paid to the artiste, directly after the performance.
Cheque Pickup, cheque paid to the artiste, directly after the performance.
N.P.U. (No Pickup), cheque or cash, paid to WPP in advance.
N.P.U. (No Pickup), cheque, paid to WPP upon receipt by the venue of an invoice. WPP's payment terms are seven days from receipt of invoice.
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The venue accepts that any deposits or booking fees which are required to be paid in advance are non-refundable unless otherwise stated.
WPP will do their utmost to prevent any cancellations or changes in the contracted schedule, WPP therefore expect that venues will also do their utmost to prevent any cancellation of artistes.
It is accepted that WPP acts as a negotiator of contracts between an artiste and hirer and is not part to those contacts, and therefore cannot in any way be held responsible for non-fulfillment of bookings, although every reasonable safeguard in the interest of the venue is assured.
Any re-bookings of artistes at the same venue or any associated venue must be negotiated through WPP.
In cases c) or d), payment to the artiste will be normally made by cheque from WPP within ten days of receipt of cleared funds from the venue. In all cases, the venue will always be informed verbally of the method of payment before or when any contract is issued.
If you are issued an Equity contract, there are no cancellation terms and the full fee will still be payable should you cancel.
If you are issued a standard WPP booking contract:
For any cancellation within 31 days of the booked event 100% of the fee is required.
For any other cancellation 50% of the fee is required.
Cancellation fees will be invoiced directly to the venue by WPP. WPP's payment terms are seven days from receipt of invoice.
In the event of an emergency, WPP can be contacted on one of the emergency telephone numbers left on our answering machine, but for obvious reasons, no cancellations can be accepted on the ansafone.
Terms of Business for Artistes
These terms of business apply for Wigan Pier Promotions working on behalf of the artiste as an Employment Agency.
Wigan Pier Promotions will provide work to the artiste within the entertainment, leisure and associated activities.
Wigan Pier Promotions will endeavour to procure work to the artiste for all mediums that are appropriate for the artiste to work in.
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Wigan Pier Promotions will negotiate on behalf of the artiste contracts with hirers within the industry, for which the artiste authorises Wigan Pier Promotions, to enter into those contracts with the hirers on behalf of the artiste.
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The artiste authorises Wigan Pier Promotions to receive monies on behalf of the artiste.
Wigan Pier Promotions will charge a fee for the negotiation of such contracts, this fee will relate to the artiste finding work with the hirers in any aspect of the variety, light entertainment, music, television, radio, video, recording, personal appearance, stage, theatre, writer, director, dancer, photographic, modeling, professional sports person, stuntman, after-dinner speaker, public speaking fields or any other occupation listed in regulation 26 schedule 3 of the Conduct of Employment Agencies and Employment Business regulations.
The contracts negotiated on behalf of the artiste do not have any provision for any refunds or rebates included within them.
All monies received on behalf of the artiste will be paid into a client account immediately upon receipt of or no later than the end of the second business day following the day on which the monies are received. You will receive from Wigan Pier Promotions a statement showing the amount or method of calculation of the fee, the date of the engagement and the balance of the fee due to the artiste.
Where the fee is paid to Wigan Pier Promotions on behalf of the artiste, the fee shall be paid to the artiste within 10 (ten) days of the clearance of those monies.
Where commissions are owed to Wigan Pier Promotions from the artiste, all commissions due up to and including that date will be deducted from monies held within the client account prior to payment of the artiste. Should no monies be held in the client account, Wigan Pier Promotions reserve the right to deduct such commissions, in whole or in part, from the artiste’s credit or debit card held on file.
Should Wigan Pier Promotions pay the artiste prior to the receipt of fees from the hirer, it is understood and accepted by the artiste that this payment is in the form of a loan and is conditional on receipt of the fees from the hirer. It is understood and accepted by the artiste that should the hirer at any time, for any reason whatsoever, fail to make the payment within the agreed contractual period then Wigan Pier Promotions may ask for full payment immediately from the artiste, either personally or from any monies held on behalf of the artiste within the client account at that time.
Wigan Pier Promotions will take such steps as are reasonably practicable to ensure that the artiste and hirer are aware of any requirements imposed by law or by professional bodies that must be satisfied by the artiste or hirer to enable the artiste to work for the hirer in the position which the hirer seeks to fill.
It is a requirement of the artiste that they are in possession of Portable Appliance Test (PAT) Certification for all equipment provided by them to be used during their performance.
It is a requirement of the artiste that they have full and comprehensive Public Liability Insurance (PLI) that covers all engagements accepted from Wigan Pier Promotions.
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The artiste unequivocally authorises Wigan Pier Promotions to act as an agent with the authority to enter into contracts on their behalf and in all cases that Wigan Pier Promotions may charge a fee as agreed in relation to the supply to which the contract relates.
Where Wigan Pier Promotions agency has entered into contracts of an artiste with a hirer or on behalf of a hirer with an artiste, the agency shall ensure that the contracts are notified to each party on whose behalf the agency entered into the contract no later than the the end of the fifth business day following the day on which the agency entered into the contract.
Where more than one agency is involved, the artiste authorises Wigan Pier Promotions to negotiate contracts on their behalf and receive monies due on the artiste’s behalf from the other agency. Wigan Pier Promotions will make enquiries to their satisfaction that the other agent is suitable to act as an agency and that any monies received by the other agency should be passed to Wigan Pier Promotions within 10 (ten) days of receipt.
In the event by agreement that Wigan Pier Promotions holds monies on behalf of the artiste for a period in excess of 30 (thirty) days (beginning with the day upon which it was received) it shall no later than the 32nd (thirty-second) day give a statement to the artiste setting out the amount held on his behalf at close of business on the 30th (thirtieth) day and shall continue to give statements at intervals of not more than 30 (thirty) days thereafter until all sums held by the agency on behalf of the artiste have been paid to the artiste.
All invoices issued by the agency in respect of work done by the artiste must state where payment is to be made and whether by cheque or banker’s draft and to who the said cheque or banker’s draft is to be made out or as the case may be, drawn in favour of the agency’s client account.
All contracts negotiated between the artiste and the hirer are legally binding and cannot be cancelled without full agreement in writing from all parties to the contract.
You will pay the commission on any fee paid or payable to you for any renewals and/or extensions of any engagements made on your behalf and on any re-engagement made with the hirer at any venue originally introduced, negotiated or secured by us where such re-engagement is agreed within a twelve-month period of the original engagement.
If your account falls more than 60 (sixty) days overdue, then we will be entitled at our discretion to add interest on a daily basis equivalent to an annual rate of 5% over the Bank of England base rate.
It is not our responsibility to recover overdue unpaid monies from any hirer. Any costs incurred over and above the normal costs of collecting monies from a hirer, including stopped or re-presented cheques, will be chargeable to you. Any other costs involved in recovering monies from a hirer, shall only be incurred and charged to you with your prior agreement.
In the event that any engagement is cancelled after being negotiated and confirmed gives you grounds for claiming from the said hirer, then subject to the legal requirements that you use your best endeavours to mitigate the potential loss, you should note that we only act as your agent in securing engagements for you, and are not party to the agreement for any engagement. In the event that you should take action to secure compensation it is up to you to proceed directly against the hirer. We will assist only in so far that we will provide you with copies of notes and documentation that we hold relevant to the cancelled engagement. Commission will be payable to us on any compensation that you secure in such actions.
Should any artiste require the use of strobe lighting, the following points must be strictly adhered to: a legible sign must be placed on the front door of the premises and to each side of the artiste stating: “DURING THIS PERFORMANCE THIS ACT USES STROBE LIGHTING.” This sign must be clearly printed in lettering at least three inches high. In addition to this, strobes may only be used for a maximum duration of ten seconds in any two-minute period. The venue must agree to the use of any strobe lighting.
Unless otherwise described in the booking contract, all artistes are booked on a fully self-contained basis and are responsible for providing their own musical equipment, backing-tracks, P.A. and lighting.
The artiste accepts that they are a self-employed person, responsible for their own income tax, national insurance liabilities and similar contributions in respect of their fees, and hereby agrees to indemnify the venue and client from the payment of all such liabilities and contributions.
The venue/client has the right to determine the volume of the artiste’s performance. Any decisions taken by the acting manager or their representative is final. Failure to comply will be treated as a breach of contract, whereupon the artiste’s performance will be terminated, and a fee will be payable subject to the time worked. The artiste must have a verified, signed statement from the venue to the time worked prior to leaving the venue.
No naked lights shall be carried, nor matches used, nor will any venue’s lighting or electrical apparatus be altered without the venue’s permission. The artiste may not bring into the venue any combustible or explosive material or devices.
The artiste shall be responsible for their conduct, efficiency, punctuality and behaviour (including their employees or other parties that they introduce to the venue).
No fee shall be payable to the artiste for any day where the performance is cancelled for reason of royal demise, national mourning, fire, epidemic, or health reasons, war, strikes, lock-outs or by reason of licensing or public authority.
The venue/client shall not be responsible for any loss or damage to any personal property of the artiste and they are advised to affect his or her own insurance against any such eventualities.
Should any artiste fail to perform through illness or external influences, then the artiste must provide documentation to the venue/client to substantiate the reason. Failure to provide the said documentation would leave the artiste open to the possibility of the venue/client seeking financial compensation.
PLEASE NOTE: No contracts are valid until Wigan Pier Promotions is in possesion of a signed document from the artiste.
Terms of Business for Entertainment Agents
Terms of Business for Agency to Agency transactions as required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003 which are referred to hereinafter as The Regulations.
Wigan Pier Promotions act primarily as an Employment Agency and this document is to confirm that we work in compliance with The Regulations and, as members of the Agents’ Association (Great Britain), in accordance with the Association’s Code of Conduct.
Where you book artistes from us, we will expect you to be working in compliance with The Regulations and to advise us, at the time of making the booking, whether you intend to act as an Employment Agency or an Employment Business in any particular transaction.
If you are acting as an Agency we will expect to split commission with you and confirm that we have or will have established the identity and suitability of the artistes you are booking for the engagement under consideration and have / will have the artistes’ authorisation to appoint sub agents for engagements and, where appropriate, to authorise that sub agent to collect fees/monies due to that artiste.
We will expect you to have established the identity and suitability of the Hirer for whom you are booking our artiste, to have made reasonable enquiries as to any Health & Safety risks or other legal requirements of the venue/booking under consideration and to keep us fully advised of same. We will advise you of any special requirements of the Artiste and, if applicable, of any risks involved in the presentation of the Artiste’s act.
If the artistes’ fees are to be paid via your Agency, then we will expect you to collect those fees as speedily as possible and to pay them to us, via your own Client Account, within ten days of your receipt of the cleared funds.
Where we are trading regularly together, we would expect these fees to be paid to us without deduction of commission (which should be dealt with separately).
Cheques in settlement of Artiste’s money (where we have acted as an Employment Agency in supplying you with Artistes) should be made payable to “Wigan Pier Promotions”.
Cheques in settlement of fees due to this agency (where we have acted as an Employment Business in supplying you with Artistes), should be made payable to "Wigan Pier Promotions".
In the event that you act as an Employment Business regarding any engagement, we will expect you to tell us so at the time of making the engagement and to document the fact when issuing paperwork for the engagement(s). Under those circumstances, if fees are to be paid via your office, we will expect payment to be made to us for our artistes’ fees within 21 days of the date of the engagement; unless an alternative arrangement is agreed at the time of making the booking and is subsequently documented, irrespective of your receipt of funds from the Hirer.
Where we are booking artistes from you, we will normally expect to be acting as an Employment Agency and will expect to split to commission with you and we make similar commitments to those we have asked of you above. Should you be acting as an Employment Business in providing any Artiste to us, then you must tell us that at the time of making the booking and that status must be documented.
In the event that we need to act as an Employment Business when booking artistes from you, we will tell you so at the time of making the engagement, document the fact when issuing paperwork, and will pay you the artistes’ fees within 21 days of the date of engagement unless an alternative arrangement is agreed at the time of making the booking and is subsequently properly documented.
Where we are both acting as Employment Agencies and splitting commission on an engagement, we will expect to pay split commissions due to you by not later than 28th day of the month following the month of engagement and will expect you to pay us within the same time limits should commission be due to us.
If we have two way trade with you, we are content to agree to “contra” the commissions due between us to reach a net figure payable for settlement within the time limit stipulated above.
Unless we agree to do so for a single one-off engagement we are arranging with you, we do not expect you to deduct any split commissions due to you on our artistes from the fees that you send us for those artistes and equally we will expect to pay you the full amount of your artistes’ fees, and will invoice you separately for the commission due to us.
Where the engagement is a simple one-off trade between us, and subject to the amount of commission payable to you having been agreed at the time of making the booking, we would accept your deduction of your commission from our artiste’s fee, provided your invoice for your deduction accompanies your payment to us and we would expect to do the same should we have booked your artiste on a split commission basis. Such an arrangement MUST be agreed at the time of making the booking.
Please be advised that, where you are booking an Artiste from us, your involvement in the booking will be made known to the Artiste and it is agreed that, should you breach the ‘payment within 10 days of receipt of cleared funds’ rule, or otherwise breach The Regulations, the Artiste has the right to take proceedings directly against you and / or to make a complaint to the relevant authorities.
Our Artistes are advised to carry Public Liability Insurance (PLI) and, where applicable, to have their equipment PAT certified. You should stipulate where PLI is a necessity for any engagement. We would similarly expect your Artistes to carry PLI cover & PAT certification and will stipulate where PLI is a necessity for an engagement.
Before we can do business we need to hold the following information on file about your agency
Agency Name:
Proprietor/Director:
Address:
Telephone:
If we do not currently hold any information on your agency, or if you have changed status, address or telephone number please contact us.
If we have not received your Terms of Business, then the above terms are those that will apply to any business we do together unless or until different terms are agreed between us.
If you feel unable to comply, or are unhappy, with any of the terms detailed above, please contact Wigan Pier Promotions by return so that we can clarify our trading basis.